Workplace & Facilities Manager
This role serves as the operational heartbeat of an AI company's office or campus, managing vendors, facilities, and day-to-day logistics to create safe, functional workspaces where technical teams can focus on building AI systems. Workplace & Facilities Managers coordinate everything from maintenance and security to catering and events, acting as the first point of contact for employees and visitors. They distinguish themselves from administrative roles by owning full facility operations and vendor accountability, and from pure facilities technicians by driving strategic workplace experience alongside hands-on execution. These managers typically sit within broader Real Estate or People Operations teams, partnering with site leadership, security, IT, and finance to scale workplace operations as AI companies grow rapidly.
Measured across 43 of 49 open postings.
This role is advertised at 2 levels, so a single figure for the role would describe none of them. Experience and pay are the midpoints for each level on its own.
| Level | Share | Median years | Median pay |
|---|---|---|---|
| Entry | 40%(17) | — | — |
| Manager | 26%(11) | 5 | — |
A dash means too few postings stated it to report a midpoint. Most companies do not publish a salary band, so pay is indicative rather than a market rate. 3 levels with fewer than 10 open postings are not shown.
“Technical Fluency : Approach process and procedure with technical competency utilizing event management platforms, cross-functional collaborative tools (such as Cvent, Asana, Slack, Zoom, Epoch and mobile event applications), and AI to drive production timelines”
“Experience applying AI tools to real estate portfolio management and reporting (e.g. AI-assisted lease abstraction, portfolio analytics, forecasting, or reporting/dashboard automation) strongly preferred”
Requirements are a share of every open posting, so a role missing from this list is one where almost nobody asks. Work mode is different: many postings never say, so that figure counts only the ones that do. A posting stops being advertised when it is filled, cancelled or reorganised, so read the last figure as how long these stay on the market, not as time to hire.
Skills
What companies are looking for in this role.
Process design and improvement
Workplace and facilities management
Supplier and vendor management
Event program management
Budget control and financial modeling
Critical facility operations
Equipment maintenance and calibration
Customer and account operations
Health, safety and environmental programs
Technical issue diagnosis
Program and project management
Operational metrics and analytics
Cross-functional collaboration
Technical team leadership and mentoring
Change management
Detail and documentation rigor
Technical documentation
Technology
The tools and technologies that define this role.
Open Jobs
49 open Workplace & Facilities Manager jobs across 28 companies.
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