Executive Assistant
This role manages complex calendars, communications, and logistics for senior leaders at AI infrastructure and generative AI companies, ensuring executives operate at peak effectiveness in fast-paced, scaling environments. Unlike general administrative roles, Executive Assistants in AI firms navigate the unique demands of technical leadership—coordinating with engineering, product, and infrastructure teams while supporting high-stakes initiatives like board meetings, investor relations, and global GTM operations. These professionals typically report to a leadership support manager or work within a structured executive support function, partnering closely with C-suite and VP-level leaders to anticipate priorities, execute flawlessly, and drive operational excellence across distributed, multi-timezone organizations building the next generation of AI cloud infrastructure.
Skills
What companies are looking for in this role.
Managing complex executive calendars across multiple leaders and time zones
Coordinating travel logistics including flights, accommodations, and ground transportation
Maintaining confidentiality and exercising discretion in handling sensitive information
Anticipating executive needs and addressing operational friction before issues arise
Tracking action items and driving follow-through on commitments across stakeholders
Triaging and managing executive inboxes with prioritization and draft response capability
Planning and executing company events, offsites, and team gatherings
Coordinating cross-functional meetings and ensuring alignment across departments
Preparing executive briefing materials, agendas, and decision memos
Implementing and improving administrative systems and processes
Supporting project management and operational initiatives at executive level
Managing expense reports and financial compliance for executive teams
Managing vendor relationships and conducting procurement negotiations
Identifying opportunities to automate workflows using AI tools and productivity software
Researching topics and generating strategic insights to support decision-making
Communicating professionally and diplomatically across organizational levels
Building and maintaining relationships across internal and external stakeholders
Operating effectively under ambiguity with rapidly shifting priorities
Demonstrating strategic thinking to understand broader organizational goals beyond immediate tasks
Serving as a thought partner and trusted deputy for executives in their absence
Technology
The tools and technologies that define this role.
Open Jobs
60 open Executive Assistant jobs across 35 companies.
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